Gifts Buying Admin Assistant (Ecommerce, Online, Gifts) Full Time

Gifts Buying Admin Assistant

Job Role & Responsibilities

Online Content Management

• Collating product information from suppliers such as ingredients, warnings, dimensions.
• Ensuring information is supplied in line with key critical path dates.
• Converting product content information to HTML format.
• Working with Copy Manager to ensure Product Descriptions are briefed in, in line with CP deadlines.
• Working with marketing team to ensure new products & updates are planned into relevant photo shoots.
• Setting up lines on system, uploading correct description & content information as well as imagery.
• Creating promotions for relevant seasons & brands & new product groups.
• Checking content online to ensure it is correct & correctly formatted before publishing.
• Communicate with key stake holders when products are published/sold out.
• Continue to monitor content & update where applicable i.e change if season or if the product has been updated.
• Implement any price amends or promotions.

Online Merchandising

• Ensure Non Personalised Gift Pages & promotions are updated & refreshed on a regular basis.
• Work with Product owner to ensure that pages are updated regularly to reflect current season & sales trends. Also ensure any lines which are not performing to plan are re merchandised or re priced/promoted.
• Work with Content Manager to ensure product page promotions are ranked in the correct order & updated per season.

Stock Management

• Work with Supply Team & Production team to help ensure products are sold out on site.
• Check on daily basis Supply critical list & ensure any sell outs are actioned & communicated to all relevant teams.

Sample Management

• Manage regular intake of samples, ensuring they are unpacked & passed on to the relevant product owner.
• Ensure samples are displayed in relevant areas & that displays are kept up to date.
• Manage sample storage & ensure space is being utilised & any unrequired samples are removed.
• Collate samples for Product owner for range development & sign off meetings.
• Manage sample submission to PBX Supply & 3rd Party suppliers for Transit testing & fulfilment costing in line with CP deadlines.
• Manage sample submission for product & lifestyle photoshoots.
• Assist at Photoshoots.
• Work with PR & Social team to collate samples for PR& social activity.

Marketing & PR Support

• Work with key stake holders in PR & Marketing to ensure that product information, content & samples are available per season.
• Support PR & Marketing with collating of product samples.

Market Analysis

• Regularly monitor competitor activity & product offer.
• Feed back to Commercial team any key findings.
• Highlight key trends & areas of opportunity
• Highlight any promotional or marketing activity to commercial & marketing teams.
• Collate competitor images & snapshots of product pages & marketing images.

Interested? please get in touch with